Chesapeake Region Accessible Boating (CRAB) is looking for a detail-oriented administrator to be responsible for the finance and administration of an award-winning, platinum rated, 33-year-old non-profit at its state-of-the-art Annapolis Adaptive Boating Center on Back Creek.  Address: 7040 Bembe Beach Road, Annapolis, MD 21403.  www.crabsailing.org

Chesapeake Region Accessible Boating (CRAB) was founded in 1991 to provide the thrill, freedom, and therapeutic value of sailing.  More than 1,700 guests participate every year in CRAB’s free programming and it is the only organization of its kind offering access to sailing, boating, and fishing on Chesapeake Bay. 

Essential Duties and Responsibilities  

We are looking for an excellent communicator and collegial staff member who is also able to serve as the point person for several databases including but not limited to: QuickBooks Online, Network for Good, Give Lively, and general invoice and billing work.  Financial reports (accrual) for the President & CEO, VP of Development, and Board of Directors are prepared every month.  Preparation of letters of appreciation are sent to all donors large and small with the President & CEO’s signature.  The oversight of the contractors providing services for the maintenance and operation of the ABC are the responsibility of this position.

Reporting 

  • Generate data reports, queries, exports, mailing lists, email lists, and donor lists.  
  • Collaborate with Development team members to refine and enhance mailing and donor list pulls. 
  • Work closely with President & CEO, VP of Development, and Manager of Marketing & Events on monthly Fund Performance report to ensure accuracy of gift coding and designations. 
  • Assist with the preparation of financial reports and sharing gift documentation for the organization’s annual audit. Serve as the principal staff person working with the audit team.
  • Create and run all required imports of mass data sets and data transfers. 

Maintaining Data Accuracy 

  • Responsible for all aspects of database maintenance
  • Campaign, appeal, and package creation 
  • Donor record upkeep with emphasis on accuracy and consistency 
  • Assess and streamline gift processes. Refine data inputting and reporting procedures. Ensure standard operating procedures provide for clean and accurate data. Maintain and edit the internal SOP guide. 
  • Responsible for the creation of new fields for capturing additional data in the database. 
  • Perform regular data integrity auditing and analysis, making recommendations for streamlining processes and undertaking data clean-up projects as appropriate.  
  • Ensure new letter templates for acknowledgment letters are properly set up. 

Grant Coordination and Administration 

  • Collaborate with staff to reconcile development department records of awards and cash flow from grants on a regular basis. 
  • Input new grant pledges and gifts. 
  • Work collaboratively with the staff to review grant budgets and set up new grant funding sources. 
  • Coordinate grants management efforts.
  • Ensure requests for extension and budget amendments are submitted to funders in a timely manner.  
  • Manage all aspects of support for bi-monthly Grants Review Committee meetings including but not limited to producing reports to prepare agendas, circulate materials to committee members, and take minutes during meetings. 
  • Monitor the grant pledge outstanding balances and ensure payments have been received.
  • Documentation for reimbursement of State grant funds.

Miscellaneous 

  • Facilitate transfer funds between interest bearing account and checking account
  • Serve as the primary contact for all contract renewals, account adjustments, and billing-related items.  
  • Data entry. 
  • Contribute to a strong team relationship and emphasize teamwork and communication.
  • Event support
  • Program support with disabled guests
  • Volunteer recruitment and management

Qualifications

Education and/or Experience – 2-year college degree required; 4-year college degree preferred. Two years’ experience preferably as a financial administrator in a nonprofit. Strong organizational, attention-to-detail, time-management, and project management skills. Must be able to work independently and as part of a team. Strong interest in the organization’s mission. 

Benefits

  • Competitive benefits package
  • 401K with 2% company match
  • 15 days PTO annually
  • 13 federal holidays
  • Office closed from December 24-January 1. 
  • Indoor/Outdoor work opportunities
  • Professional development opportunities
  • AED/CPR/First Aid Training provided
  • Flexible work environment as needed

If you are interested in being considered for the Manager of Finance & Administration, please email a cover letter and resume to CRAB President & CEO, Paul Bollinger at [email protected].